Create your first event

Introduction

Events are at the core of Orbi. You can create, customize, and publish events to engage your audience, sell tickets, and manage attendance.

Follow the steps below to create your event.

Step 1: Create a new event

Go to the Events section in your dashboard.

1. Click New event

2. Enter:

   • Event title

   • Start date and time

   • End date and time

Click Create to generate your event as a draft.  

Step 2: Add event details

Fill in the core information for your event.

Upload a cover image

• Upload an image or generate one automatically

• This will be the main visual for your event

Add description

• Write a clear and engaging description

• Explain what the event is about and why students should attend

Add contact information

Include:

• Name of contact person or organization

• Email address

• Optional phone number

Add links

• Include relevant links such as websites or sign up pages

Add location

• Enter a physical or digital location

• A map will be generated automatically for physical addresses  

Step 3: Add co-hosts (optional)

If you are organizing the event with others, you can add co-hosts.

To add co-hosts:

1. Click Add under co-hosts

2. Search for the organization

3. Invite them

Co-hosts can:

• View event details and insights

• Help increase visibility across campuses

Step 4: Create tickets (optional)

If your event requires registration or payment, set up tickets.

To add a ticket:

1. Click Add ticket

2. Fill in:

   • Ticket name (e.g. Early Bird, Standard)

   • Sales start and end dates

   • Price (set to 0 if free)

   • Number of tickets available

   • Max tickets per user

Additional options:

• Add a ticket description

• Enable ticket transfer

• Restrict tickets to specific memberships

• Add membership discounts

• Create discount codes

This allows you to fully control access and pricing.  

Step 5: Add questions (optional)

Collect additional information from attendees.

To add questions:

1. Click Add question

2. Choose question type:

   • Free text

   • Multiple choice

   • Checkbox

3. Set rules:

   • Required or optional

   • Add extra cost for specific options if needed

You can also choose which tickets the question applies to.

Step 6: Set visibility

Choose who can access your event.

• Public

  • Visible to everyone

• Private

  • Only accessible via link

• Membership based

  • Only visible to selected members

This helps you control who can discover and attend your event.  

Step 7: Review and publish your event

Before publishing, review all details:

• Event title, date, and time

• Description and image

• Tickets and pricing

• Visibility settings

When ready:

• Click Publish event

You can also keep it as a draft if you want to finalize later.